AJAAuto Job Applier
Everything you need to get the most out of AJA.
Welcome to AJA AI! This comprehensive guide will walk you through every feature of the system. Let's start with the basics.
To begin using AJA AI, you need to create an account:
Navigate to Sign Up or click the "Sign Up" button on the homepage.
Provide the following information:
Click "Sign Up" to create your account. You'll be automatically logged in and redirected to set up your email configuration.
After registration, you can sign in with Google to enable secure email sending. This uses Google's OAuth2 authentication, which is more secure than traditional passwords.
On the Login page or Sign Up page, click the "Sign in with Google" or "Sign up with Google" button.
Google will show you a permission screen. You'll see that AJA-AI only requests permission to "Send email on your behalf" - we cannot read your emails, access contacts, or perform any other actions.
Click "Allow" or "Continue" to grant this permission.
Once you grant permission, your email is automatically configured. The system securely stores authentication tokens (not your password) and can send job applications on your behalf.
Tokens are automatically refreshed in the background, so you won't need to re-authenticate frequently.
Your profile is the foundation of all job applications. It contains your professional information that AI uses to create personalized applications.
After email setup, you'll be redirected to Create Profile. You can also access it from the sidebar menu: Update Profile.
Complete all profile sections thoroughly:
Upload your CV/resume and certificates:
If your CV already includes certificates, check the "My uploaded CV/resume already includes certificates" box to avoid duplicates.
Click "Save Profile" to store your information. You can always edit it later from Update Profile.
The Dashboard is your central hub for monitoring all your job application activities. Access it from the sidebar menu or by visiting Dashboard. You can also access it directly from the Homepage after logging in.
At the top, you'll see your current subscription status:
If you have a Pro or Ultra subscription, you'll see an Auto-Pilot status banner showing:
Four key metrics are displayed:
If you have auto-applied jobs, you'll see a detailed breakdown:
Click "View All" to see the complete list on the Auto-Applied Jobs page.
A searchable, sortable table showing your most recent applications with:
Your profile is the core of AJA AI. It contains all your professional information that the AI uses to create personalized job applications.
Navigate to Update Profile from the sidebar menu. You can create a new profile using Create Profile or edit your existing one using Edit Profile.
A brief overview (2-3 paragraphs) highlighting your experience, skills, and career goals. This is used in cover letters.
Add all your qualifications:
Click "Add Education" to add multiple entries.
List all relevant work experience:
This is crucial - the AI uses this to match you with suitable jobs.
Add both technical and soft skills. Separate multiple skills with commas.
Showcase notable projects:
Upload a PDF containing all your certificates, or check the box if your CV already includes them.
Add references with:
Select job categories you're interested in. This is essential for Auto-Pilot mode:
See the Job Categories section for more details.
You can edit your profile anytime from Update Profile. Changes are saved immediately and will be used in future applications.
The CV Clinic allows you to generate professional CVs from your profile data using various templates. Access it from CV Clinic in the sidebar.
Select from professionally designed CV templates. Each template has a different style suited for various industries.
The system automatically creates your CV using all the information from your profile. No manual formatting needed!
Once generated, you can set the CV as your default application CV. This CV will be used when applying for jobs.
Apply to any job posting manually by pasting the job description. The AI will create a personalized cover letter and application. Access from Manual Application.
Copy the entire job posting from any job board, company website, or email.
On the Manual Application page, paste the job posting into the text area. Include:
The AI analyzes the job posting and your profile to create:
Review the generated application, make any edits if needed, and click "Send Application". The system will email it on your behalf.
Browse all available job vacancies in the system. Access from Job Vacancies in the sidebar.
View all active job postings with:
Click on any job to view details and apply. The system will:
Use the search bar and filters to find specific jobs by:
Job categories help the system match you with relevant jobs, especially for Auto-Pilot mode. Set your categories in your Profile.
Job categories are industry/field classifications like:
Navigate to Update Profile.
Scroll to the "Job Categories" section in your profile form.
Check all categories that match your skills, experience, and career interests. You can select as many as relevant.
Click "Save Profile" to update your category selections.
The My Category Jobs page shows only jobs matching your selected categories, making it easier to find relevant opportunities.
Auto-Pilot only applies to jobs in your selected categories. This ensures you only get applications for jobs you're actually interested in.
Auto-Pilot is an intelligent feature that automatically applies to jobs matching your profile and selected categories. It requires a Pro or Ultra subscription.
Auto-Pilot:
For each matched job, Auto-Pilot:
Auto-Pilot is only available with paid plans. Subscribe here.
Go to Update Profile and select job categories you're interested in. Auto-Pilot only applies to jobs in these categories.
Navigate to Settings → Subscription tab. Find the "Auto-Apply Settings" section and toggle the switch to "ON".
Click "Save Auto-Apply Setting" to activate Auto-Pilot.
Your Dashboard shows Auto-Pilot status at the top. You'll see if it's ENABLED or DISABLED with a quick link to manage it.
The top navigation bar displays an Auto-Pilot badge showing ON/OFF status. Click it to go to Settings.
Visit Auto-Applied Jobs to see:
| Plan | Auto-Pilot Limit | Daily Limit |
|---|---|---|
| Free Trial | Not Available | N/A |
| Pro | 300 applications/month | 10/day |
| Ultra | Unlimited | 10/day |
AJA AI offers three subscription tiers to suit different needs. View and manage your subscription at Subscription. You can also access it from the sidebar menu or check your current subscription status on your Dashboard.
| Plan | Price | Duration | Key Features |
|---|---|---|---|
| Free Trial | Free | One-time (5 apps) |
|
| Pro Popular | $2.50/month ZWG 90/month |
30 days |
|
| Ultra Premium | $5.00/month ZWG 180/month |
30 days |
|
* Subject to fair use policy (10 applications per day)
Applications you make yourself through Manual Application or Job Vacancies pages. Pro and Ultra offer unlimited (with daily limits).
Automatic job applications. Pro: 300/month, Ultra: Unlimited. See Auto-Pilot Mode section for details.
Professional CV generation from your profile. Pro and Ultra include advanced templates.
Go to Subscription to see all available plans.
Choose Pro or Ultra based on your needs. You can upgrade from Pro to Ultra anytime.
Follow the payment process (see Payments section).
AJA AI uses PayNow for secure payment processing. You can pay in USD or ZWG using various methods.
Go to Subscription and click "Subscribe Now" or "Upgrade Now" on your desired plan.
Select USD or ZWG based on your preference.
Choose EcoCash, OneMoney, or Web Payment.
Provide your phone number (for mobile money) or proceed with web payment.
For Mobile Money: Follow the instructions on screen. You'll receive a prompt on your phone. Approve the payment.
For Web Payment: You'll be redirected to PayNow's secure payment page. Enter your card details and complete the transaction.
After successful payment, you'll be redirected to a confirmation page. Your subscription will be activated automatically.
Check your payment status:
If your payment shows as "Pending" or "Failed":
Manage your account, email, subscription, and privacy settings. Access from Settings in the sidebar. You can also access specific tabs directly: Account, Password, Email & SMTP, Subscription, or Privacy.
Update your personal information:
Click "Save Changes" to update your account information.
Change your login password:
Verify your identity by entering your current password.
Create a new password (minimum 8 characters).
Re-enter your new password to confirm.
Click "Update Password" to save your new password.
Manage your email configuration for sending job applications:
This is the email address that will appear as the "From" address when applications are sent. This is automatically set when you sign in with Google.
If you signed in with Google, your email is automatically configured using secure OAuth2 authentication. No passwords are stored - Google handles all authentication securely.
If you need to update your Google authentication or if tokens expire, simply sign out and sign in with Google again to refresh your access.
Click "Test Email Configuration" to verify your email settings are working correctly.
View and manage your subscription:
See your active plan, days remaining, expiry date, and usage statistics.
Track how many applications you've used today versus your daily limit.
Enable or disable Auto-Pilot mode:
Quick links to view all plans and apply for jobs.
Manage your privacy and data:
Request a copy of all your personal data stored in the system. Click "Download My Data" to export your information. This will use the Export Data functionality.
Permanently delete your account and all associated data:
Need help? Here's how to get support:
This comprehensive guide covers all features. Use the table of contents on the left to navigate to specific topics. You're currently viewing it at User Manual.
Access AJA AI via WhatsApp for quick assistance and to manage your account on the go. Simply send a message to the AJA AI WhatsApp number. The bot provides:
For technical issues or questions, contact support via email. Response times vary by subscription:
Ultra subscribers have access to a dedicated account manager for personalized assistance.
Important information about how we handle your data and the terms of service.
We collect and store:
Your data is used to:
We implement industry-standard security measures to protect your data. Your passwords are encrypted, and sensitive information is stored securely.
You can:
We strive for 99.9% uptime but cannot guarantee uninterrupted service. Maintenance may occur with advance notice.
You now have a complete understanding of AJA AI. Start by creating your profile, then explore the features that interest you most. Good luck with your job search!